Create a conflict of interest policy your team can recognise and use in practice

General conduct clauses usually tell staff to act properly, but they often do not explain what counts as a conflict, when it must be disclosed or who needs to be told. A separate policy can give practical examples and a clearer reporting route for issues such as outside work, gifts, family relationships, supplier links or personal financial interests. That makes the document more useful in day to day management than relying on broad contract wording alone. It You will get a clear view of the legal issues and the next steps that matter. in every workplace scenario.

A conflict of interest policy will usually define actual, potential and perceived conflicts, give examples relevant to your organisation, explain when disclosure is required, identify who disclosures should be made to and set out how conflicts may be recorded, assessed and managed. It may also cover gifts and hospitality, second jobs, procurement decisions, related-party dealings and what can happen if a conflict is not disclosed. The drafting depends on your structure, because a small owner-managed business often needs a different approach from a larger organisation with multiple managers or approval levels.

We look at how decisions are actually made inside the organisation. That can include who approves suppliers, who hires staff, whether family members work in the business, whether employees have side roles, and whether contractors or consultants should also be covered. Existing contracts, handbooks and governance documents can also affect the wording. The contract needs to fit the actual relationship, including the roles, documents and operational details behind it, so the policy should fit your real reporting lines and practical risks rather than copying examples from a different business model.

A free template may cover the headline idea of conflicts, but it often falls short on the examples, reporting route and management process that make the policy workable. The risk is not always that the wording is obviously wrong. More often, it is too generic to deal with the situations your team actually faces, or it assumes a management structure you do not have. Tailored drafting is usually more useful where conflicts could affect client trust, purchasing decisions, sensitive information, regulated work or senior decision-making roles within the business.

Timing depends on how complex your organisation is and whether the policy needs to align with existing contracts, handbook provisions or related internal policies. If the reporting lines and key risk areas are already clear, the process is usually more straightforward. Once we have the relevant background information, we can move to a draft for your review. The service includes one round of amendments so the final version can be adjusted to fit your operations. If you later want related documents updated too, that would usually be treated as separate work.

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They'll send you a fixed fee quote outlining costs, scope, and timing. If you're happy, you can accept and sign our engagement letter online. Once that's done, we'll connect you with an expert lawyer who will complete your project via email, phone, or video chat, with the timing confirmed in your quote.

If you're not looking for help with a specific matter, explore our platform, which offers free templates, tools to get your business set up, and even a free tier to get started. Whether you need legal support or just want to browse resources, we've got you covered.

At Sprintlaw, our pricing is transparent and designed for startups and small businesses. Many one-off legal services, including document drafting and reviews, are provided for a fixed fee with an upfront quote before you proceed.

Prices typically range from £100 to £1,500 depending on the complexity and scope of the work. For ongoing support, Sprintlaw Memberships include options such as legal templates, consultations, a legal helpline and credits for services.

If your project is larger or more complex, we will provide a tailored quote after understanding what you need.

Sprintlaw UK operates fully virtually, with the team working online across the UK to provide support to startups and small businesses nationwide. Many of our team are based in London and often meet at co-working offices, but our operations remain fully digital, ensuring flexibility and efficiency for both our clients and team.