Put a shared space occupancy licence on firmer legal footing

The difficulty usually comes from the wider property setup rather than the licence heading alone. A business may agree commercial terms quickly, then discover the head lease restricts sharing, consent is needed, or the intended use does not sit neatly with the existing occupation terms. Shared facilities can also create practical issues around access, storage, cleaning, signage or movement within the site. Those points affect both the wording and the order of steps. This is why the service looks at the arrangement around the licence, not just the licence text in isolation.

The most helpful starting material is the property address, the parties' names, a clear description of the area being used, the intended use, the proposed start date, the term and the agreed payment structure. If there is a head lease, landlord correspondence, building rules or site management requirements, those documents are important too. They can affect whether consent is needed or whether the arrangement should be framed differently. If the occupier will share kitchens, treatment rooms, storage, reception or other communal areas, that should also be identified early.

It usually covers drafting or reviewing the occupancy licence itself, along with legal input on the main terms such as fees, duration, permitted use and how the occupation is structured. It also covers advice on related issues such as landlord consent, head lease restrictions and assignment risk where those points are relevant to the arrangement. The service is intended to help you get the legal paperwork and sequencing into shape for the shared occupation matter. If the matter expands into wider negotiations or additional property documents, that would normally be quoted separately.

Yes. In many shared space matters, the main delay comes from an outside party rather than the licence wording. A landlord, head lessor, site operator or another authority may need to review the proposal before occupation starts. Approval depends on the relevant regulator or authority. If approval steps are relevant, we will explain what needs to be prepared and what sits outside the legal work.. We can advise on how those dependencies affect the legal steps and what documents may be needed, but we cannot control how quickly a third party responds or whether they approve the arrangement.

A template can be useful for seeing the broad shape of a licence, but shared space arrangements often turn on details that standard wording does not handle well. Examples include whether any area is exclusive, what shared facilities are included, whether the occupier can move around the site, and whether the existing lease restricts sub-occupation or sharing. Templates also often miss practical controls around access hours, utilities, cleaning, storage and signage. A more tailored document is usually more useful where the occupation model has moving parts or third-party consent issues.

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If you're not looking for help with a specific matter, explore our platform, which offers free templates, tools to get your business set up, and even a free tier to get started. Whether you need legal support or just want to browse resources, we've got you covered.

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